Learner Intake Process

Getting Started with ABA Therapy at the Arizona Institute for Autism

Starting Applied Behavior Analysis (ABA) therapy with the Arizona Institute for Autism (AIA) is a simple, supportive, and clearly guided process. Follow the steps below to begin your child’s journey toward growth, development, and success.

1. Complete the Learner Information Form

Begin by completing our Learner Information Packet, which collects essential information about your child. This packet provides our team with initial insights to understand your child’s unique needs.

After submitting the packet, our Client Advocate will promptly reach out to discuss the next steps, answer your questions, and guide you through the intake process. We are here to support you every step of the way, ensuring you feel comfortable and informed from the start.

2. Speak with an AIA Client Advocate

Our dedicated Client Advocate team is passionate about assisting families through every aspect of starting ABA therapy. During this initial conversation, your Advocate will:

• Listen and learn about your child’s specific needs and circumstances.
• Clearly explain the services and support available at AIA.
• Address any questions or concerns you might have.
• Guide you smoothly through each step of the intake and onboarding process.

Our goal is to ensure your experience is supportive, transparent, and stress-free from day one.

3. Fill Out and Sign the Client Intake Packet

The next step involves completing and signing our Client Intake Packet. This packet gathers detailed information about your child's strengths, challenges, and developmental history.

Providing thorough and accurate information at this stage helps our clinical team prepare effectively for your child’s assessment, allowing us to tailor our therapeutic approach specifically to your child's individual needs and goals.

4. Verify Insurance and Billing Information

To ensure a smooth start to therapy, our billing manager will verify your insurance coverage and benefits once your intake packet is complete. Our billing team will:

• Review your insurance plan details, including ABA therapy coverage.
• Clarify your co-pays, deductibles, and any required authorizations.
• Answer your billing-related questions, maintaining transparency and clarity.

We strive to simplify the financial aspect of ABA therapy, guiding you through the process so you can focus confidently on your child’s care.

5. Schedule Your Child’s Assessment

With your intake and billing details finalized, our Client Advocate will assist you in scheduling a comprehensive assessment with our clinical team.

We’ll work closely with you to find an appointment time that suits your family’s schedule and your child’s comfort. This assessment is a vital step in understanding your child’s strengths and identifying areas where they need targeted support.

The information gathered during the assessment will guide the creation of a personalized treatment plan specifically designed to support your child’s growth and developmental milestones.

6. Collaborate on a Personalized Care Plan

At the Arizona Institute for Autism, collaboration is fundamental to your child's long-term success. Consistent communication and coordination among our team, your family, caregivers, educators, and external clinicians help ensure clear expectations, effective skill generalization, and sustained progress.

Once therapy begins, your child’s progress will be closely supervised by a Board Certified Behavior Analyst (BCBA), who will regularly monitor and adjust their individualized therapy program. Parent involvement is also critical to achieving meaningful progress, so we offer weekly parent consultation sessions.

These sessions will empower you with knowledge about your child's progress, strategies to support ABA therapy at home, and ongoing guidance to help your child reach their full potential.